Rancho Santa Fe Tennis Club

Board of Directors Meeting Minutes

July 1, 2008 President Scott Appleby called the meeting to order at 5:08 p.m.  

Members present:  Marion Hinchy, Bev Trudeau, Kathy Stumm, Alex Kaiser, Paul LeBeau, Frank Smith, Deane Curtiss, Anna Waite, Dophie Poiset. 

Members absent:  Irene Lowe, Steve Dawson. 

Member input:  None 

President’s Report – Scott Appleby The first order of business was to elect new officers for the upcoming year.  The following slate was approved: 

President – Alex Kaiser

Secretary – Kathy Stumm

Treasurer – Deane Curtiss  (Committee – Paul LeBeau)

Membership – Bev Trudeau

Newsletter – Irene Lowe and Anna Waite

Events – Anna Waite and Irene Lowe

Association Liaison – Kathy Stumm

Building and Grounds – Marion Hinchy and Paul LeBeau

Publicity/Website – Frank Smith

Golf Club Liaison – Kathy Stumm The Board next adopted a tentative calendar of events through the rest of the calendar year: 

August                        Back-to-school family mixer               Sunday, August 24

September       Rancho Days mixer/barbeque             Saturday, September 27    1:00-4:00

October           New residents/new members event    TBA

October           Halloween event                                 TBA

November       Turkey Trot                                         TBA

December        Holiday Party                                      TBA 

The Board will continue to meet on the first Tuesday of each month, with the exception of January and April, due to conflicting holidays.

The dates for the Board meetings were established for the next year: 

August 5                     November 4                February 3                   May 5

September 9                December 2                 March 3                       June 2

October 7                    January 13                   April 14 

Club Operations – Dophie Poiset 

Dophie noted that Steve is in the process of gathering bids for the court resurfacing scheduled for August.

Dick Brockett from the Association has been given a key to the outdoor closet in order to access the sprinkler system.

The Ranch Record newspaper will do a feature article on the Tennis Club in an upcoming issue.

Dophie shared some examples of a cupholder which could be attached to the net poles.  This would give players a place to set their cups during play and hopefully eliminate waste.  

Events – Anna Waite 

Anna shared some comments and suggestions that she has heard from club members:

            Upgrade the children’s play area – Anna will get some bids on this

            Provide a fitness room – Paul will do some research on this suggestion

            Build a restroom for the lower courts 

Golf Liaison – Frank Smith

No report this month. 

Treasurer – Deane Curtiss Deane noted that if we are to remain in the black, we need to attract more new members to the club.  In the future, with the new structure of the budget, monies from new memberships will go directly towards maintenance of the courts and the clubhouse. 

Membership – Bev Trudeau It was suggested that pictures and a brief bio of all new members be posted in the clubhouse.  They will be invited to a new member event in the fall. Bev has been working with Pete and Nadine at the Association Office to update our Rules and Regulations.  The completed document will be presented to the Association Board for approval.   

Building and Grounds – Marion Hinchy 

Everyone thanked Marion for the lovely new planters at the entrance to the club.

Marion has received a bid from Clint Hardick, who has done previous work for the club, to resurface courts 3, 4, and 11, and to replace the windscreens on courts 3, 4, 11, and 12.  Steve has received 2 additional bids.  A decision will be made on the contractor and the work will be done during the month of August, traditionally a slower month for play.

Dophie suggested we consider a new color scheme for the courts, as the red and green color combination is no longer an updated look. The meeting was adjourned by Scott at 6:35 p.m. 

The next meeting is scheduled for Tuesday, August 5 at 5:00 p.m.